my.mail is a portable email client program that downloads all your emails from any email server which is supported by the POP3 protocol.

 

• Portability and convenience – access your emails and email addresses from wherever you are

• You can read all your downloaded emails offline

• Filter function – prevents the downloading of unwanted and junk mail

• Easy to set up

• Your emails are secure via the passphrase protection and encryption features

• Saves time – you can download emails from up to 20 different email accounts

 

• Click on ‘Tools’

• Select ‘Account Setting’

• Click on ‘New’

• Follow the ‘Guide’ instructions

• Enter in your email account details

• Choose your mail server setting – e.g. Yahoo Singapore, or Gmail – and the POP and SMTP information will automatically appear

• For Gmail and Yahoo emails, you would need to login to your email account through the Google and Yahoo websites, go to ‘Setting’, and select ‘enable the POP3 feature’, and click on ‘Save Changes’.

• For your information – POP is usually 110 or 995

 

my.mail can be used for all email account servers that support POP3. This includes Gmail, certain Yahoo account types, Outlook and Outlook Express.

 

Note: some companies use Microsoft Exchange or Lotus Notes which may not allow pop email access, i.e. my.mail will not be able to access such company email accounts.

 

No, this is because Hotmail does not have a POP3 enabling function.

 

After you have login to your Yahoo account, click on the ‘Setting’ link. If you are unable to find the option ‘enable the POP3 feature’, it means that your Yahoo account does not support POP3. This is because only certain Yahoo account domains support POP3. For example Yahoo.sg and Yahoo.hk support POP3, whilst Yahoo.com does not.

 

This is because Gmail does not allow the deletion of email messages via POP3. You have to login into your Gmail account through the Google website to delete these email messages.

 

This is because some ISPs (Internet Service Provider) block the SMTP port service (the email sending service which uses SMTP protocol), thus preventing you from sending emails out. This is for security protection purposes; some hackers use the SMTP port service to attack the email server. so you have to call the ISP for the ‘allowed’ SMTP mail address and adjust your SMTP details under the appropriate ‘Account Setting’. You can also test your POP3 account settings using your Outlook Express. The account setting that you are using for Outlook Express will also work for my.mail.

 

This is because some ISPs (Internet Service Provider) block the SMTP port service (the email sending service which uses SMTP protocol), thus preventing you from sending emails out. This is for security protection purposes; some hackers use the SMTP port service to attack the email server. So you have to call the ISP for the ‘allowed’ SMTP mail address and adjust your SMTP details under the appropriate ‘Account Setting’. You can also test your POP3 account settings using your Outlook Express. The account setting that you are using for Outlook Express will also work for my.mail.

 

No, my.mail only supports Windows 2000, Windows XP and Windows Vista.

 

The main difference is that my.mail is portable, whilst Outlook Express is not. my.mail has encryption feature whilst Outlook Express does not. my.mail also has an additional security function by way of the passphrase requirement. Apart from these differences, they are the same. Both servers use POP3 and SMTP to receive and send emails.

 

my.mail has a ‘filter’ function, in which all email headers can be previewed before the downloading process. Only those emails that are selected will be downloaded, thus preventing the downloading of junk mail.

 

my.mail allows you to download emails from up to 20 different email accounts. You just have to set up your different POP3 accounts and my.mail will allocate a separate folder for each POP3 account. When the emails are downloaded, they will be downloaded into their respective email account folder.

 

No, this is because in order to access your my.mail account, they would require your passphrase.

 

Other people would be able to read your previously downloaded email messages. They can access the email messages via accessing the my.mail folder listed in the USB drive or external HDD. BUT this can be prevented as below:

    1. Login into my.mail

    2. Select those email messages which you want to protect

    3. Right click on those email messages

    4. Select the ‘Compress and Encrypt’ option

This will result in the selected email messages being compressed and encrypted. Hence, they will not be able to be viewed by anyone who does not possess your passphrase.

 

Automatically encrypting all email messages will cause my.mail to operate more slowly as the encryption process takes time. Furthermore, it is not necessary to encrypt most email messages (e.g. jokes, general emails, etc) as they do not contain ‘important’, private and/or confidential information, and thus this would be a waste of time.

 

Yes, you can compress and encrypt individual emails in my.mail. A folder cannot be compressed and encrypted. It has to be individual email.

 

You can store them on your external HDD or USB drives. It is up to you to decide on the storage capacity of the USB/Ext HDD.

 

At the basic level, it is best to use a USB drive* which has a password-protect feature. In order to launch my.mail, your personalised passphrase is required. This provides a second layer of security. If you require additional protection for your mail, you may encrypt your email messages in my.mail using the encryption feature; and this is a difficult barrier to overcome.